Before sharing any non-directory student information with anyone other than the student make sure you have obtained written permission from the student to release.
- Example—discussing academic progress with a parent/guardian. Check with Registrar’s office to ensure we have a FERPA release on file for the parent.
- Example—discussing student academic information with other university personnel. FERPA expressly requires there to be a “legitimate educational interest/need to know.”
Student workers can never have LMS access to any course via instructor login permissions.
Student workers assisting faculty with grading must have met with Registrar’s office to sign confidentiality agreement and participate in one-on-one FERPA training.
Student workers should never assist faculty with grading in a course that they are currently taking or will take in the future.
When returning graded coursework to students ensure that privacy is maintained and no personally identifiable information is shared.
Recommendation letters: You may share any academically-related information that you possess regarding a student when asked for a letter of recommendation as long as you have the written request of the student on file. It is recommended that you ask the student to be as specific as possible in their request.
Health or Safety Emergency: If non-directory information is needed to resolve any emergency situation, that information may be released if it is determined that it is “necessary to protect the health or safety of the student or other individuals.”
Social Media: Best practices recommend faculty do not share anything via social media regarding particular terms, courses, or students. Often items can be shared that are personally identifiable and thus protected by FERPA.